Applications
To use Regulait's innovative Access Management infrastructure - we'll have to start with adding Applications.
In the left side-bar, select the Access Management option (marked with an arrow below).
Add an Application
Now, on the Application tab, we'll add an application by clicking on the 'Add Application' button (marked with an arrow below).
Important: If we've previously integrated applications using the Integrations infrastructure, our existing applications will be visible here.
Here we have two different menus, the first menu we'll look at is the Create New Application menu.
Using this, we can generate applications that fall outside the scope of possible integrations and are not associated with any vendor in our Vendor Management system.
While filling the form, we can select an owner (an employee or Collaborator that is responsible for the Application), mark it by Type and Service provided, and select the Risk Level.
The Risk Level is based on our own metrics and can indicate any type of risk an Application can be measured by.
The second menu is the 'Create By Vendor' menu for new applications, enabling us to add an application directly linked to an existing vendor within our organization.
In the example below we named the Application ourselves, but selected the Vendor from our existing Vendors list.
Add an Account (Application users)
Below, is the newly added Application's page, where we can perform several actions.
Let's start by looking at the buttons circled below.
Using the Edit button we can change the Application's name and characteristics.
We'll click on the 'Add Account' button to add new users for this Application.
The Account field - fill the user's account as it is used to register and identify inside the Application itself.
The Employee field - select one of the Organization's Employees to link to this Account.
The Status field - used to mark an Account as either 'Active' or 'Inactive'.
'Added Roles' - by clicking on the 'Add Role' button we can add the Account's role in the Application, name, and describe it.
The Type field marks an Account as:
Mapped - the Account's user is the Organization's employee.
Orphan - the Account currently belongs to no one.
Service - the Account's user is used by the Organization's employees, but is a formal user.
External - the Account belongs to someone who is not an employee, but has access to our Application (like a Freelancer).
This Type sorting system helps us detect Accounts that might need to be erased (Orphan), or their user needs to be changed (Service Account at the hands of an Employee who has to use for it anymore).
Using this sorting system can increase our Organization's security and privacy, and reduce any back-door breaches and risks.
Added roles and their description can be viewed and edited by clicking on the pencil icon (marked with an arrow below).
Here we can edit the Role's description.
The Role itself, once created, is added to the Organization's Roles list, that's why it cant be edited.
To replace a Role we can remove it and add a new Role.
circled below, are the permissions (Roles given) of the employee John.
We can click on a permission to view the Role's name and description.
Marked with an arrow below is the options button, where we can either Edit or Delete an Account from the Application.
Marked with an arrow below is the Save button.
It is important to click it in order to save changes made to an Application, such as creating Accounts and editing permissions.
Back on the Application tab, we can now see our one Application, the date it was last updated on, and the Accounts count for each Application.
To return to the Access Management Guide hub, click here.
To return to the main guide hub, click here.
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